2023 Tire Rack SCCA Time Trials National Tour at NCM Powered by Hagerty

May 05, 2023 to May 07, 2023
May5
2023 Tire Rack SCCA Time Trials National Tour at NCM Powered by Hagerty

The Tire Rack SCCA Time Trials National Tour invites you to come experience the fun and excitement of competing on track with likeminded enthusiasts. From beginner to seasoned track veterans, these events are a home for anyone that considers themselves a driving enthusiast. And when the track goes quiet, the good times continue with the off-track social activities featuring food, fun, and friends! Camping at the track is encouraged, friends and family are welcome, and food and drink are available on site. Come join in on the good times!

FAST FACTS

ON-TRACK

Drivers will get to attack the infamous 3.15-Mile NCM Motorsports Park and vie for the best single lap during TimeAttack lapping sessions and combine that with a furious no-endurance needed point-to-point TrackSprint events. The best times from each will be combined to determine finishing order and the top three overall and in each class stand on the KONI Podium and take home the trophies.

Driver Entry Fee: $325.00 (Annual SCCA Membership required)

* If you don't have your own AMB or Westhold compatible transponder, you will need to add a rental transponder.


OFF-TRACK

Those who want to experience the action, excitement and festivities of a Time Trials National Tour are not limited to drivers. Tech Officials, Timing and Scoring gurus and more are welcome at the event and at the parties. Helping as a volunteer, worker or officials costs nothing and those interested can apply by using the link below.

Official/Volunteer Application:

SIGN ME UP!



EVENT DETAILS

Event Lead TBA
Competition Director TBA
Driver Coaches TBA

A. GENERAL RULES: This event is governed by the 2023 SCCA Time Trial Rules (TTR), National Competition Format and National Classing as outlined at timetrials.scca.com plus the rules and procedures found on this page.

B. PASSING & TRACK PROCEDURES: Groups will use the suggested passing rules and procedures for Novice, Intermediate and Advanced Drivers as outlined in the “Rules of The Track” section found at timetrials.scca.com.

C. CLOTHING: Drivers are required to wear the minimum clothing outlined in the SCCA Time Trials Rules or as required in the specific track rules for their car and class. Safe apparel must be worn in the pits at all times (shirts and closed toe shoes). Crew members on pit lane must display their event credentials at all times while on pit lane.

D. PACED LAPS: Paced Laps are intended for Novice Drivers and Drivers who have never seen the track. Other drivers may join with permission of their group's driver coach if they join at the back and track density permits.

E. PIT LANE: The speed limit on pit road is 25 mph. No tire scrubbing in the pit lane prior to entering the course.

F. IMPOUND: Drivers will report to impound for post-session debriefs immediately following each session.

G. RESULTS: Live timing will be available during the event at timetrials.scca.com. Provisional and final results will be posted at the Event Center. Additionally, final results will be posted to timetrials.scca.com no later than seven days following the completion of the event.

H. FLAG PROCEDURES: Black Flag Station and other event-specific flagging procedures will be announced at the event.

I. SCALES: Location and Requirements will be available at check-in.

J. EVENT SCHEDULE: Actual session start times may be delayed from the published schedule due to unforeseen circumstances during the event. It is the driver’s responsibility to listen to the PA system and pay attention to activity on track. The schedule or run groups may only be changed (or start times advanced) at the discretion of the Competition Director, with concurrence by the Event Lead, depending on pre-race entry counts or as needed to accommodate situations during the event.

K. COMMUNICATIONS: Radio frequencies used by event officials may be monitored but shall not be used for communication by any participant.

There have been revised CDC guidelines surrounding COVID-19 released May 13, 2021, we have revised the SCCA COVID-19 Event Protocol for participants, event support, staff and drivers as follows for all National-led events.

You can read more here: https://www.scca.com/pages/covid-19-event-guidelines

We recommend this course of action for Regions as appropriate, and as local guidelines allow.

A. DRIVER ELIGIBILITY: The event is open to all drivers with a valid state driver's license and a full membership to the SCCA.  If you don't have a membership you can join when you register.

B. TIME TRIALS LICENSES: It will help if you have one, but it's OK if you don't. Event officials will work with you to make sure you get one fitting your experience level at the event. (No charge.)

C. MEDICAL: Please notify the Officials of any pertinent medical condition(s). Any participants involved in an accident in which there is significant damage or any injury, or at a race official’s discretion, MUST present themselves or be transported to the track medical facility for evaluation. Off-site medical transportation fees may apply.

D. MINOR DRIVERS: Drivers 16- and 17-years-old, with a state-issued driver's license can compete, but there is some extra paperwork. Please contact Officials before the event and get approval from the Event Lead.

A. VEHICLE ELIGIBILITY: Competition is open to all vehicles conforming to the National Time Trials Classes. Some tracks do not allow Electric Vehicles. Please refer to Track Information to verify EV eligibility.

B. DECALS: All cars must have Tire Rack SCCA Time Trials National Tour decals and any required partner decals visibly placed on each side of the vehicle and a Tire Rack windshield banner at the top of the front windshield. Decals will be provided free of charge and may be obtained at registration and/or tech. A diagram of sticker placement for Time Trials National Tour events can be found here: Time Trials National Tour Decal Placement. A diagram of sticker placement for Time Trials Nationals can be found here: Time Trials Nationals Decal Placement. 

C. TECHNICAL INSPECTION: All vehicles must be presented at tech to turn in tech forms and pass the event safety inspection (Tech) if required prior to any on-course participation. Tech may also check event sponsor decal requirements and verify compliance of Vehicle Identification. Competitors are cautioned that vehicle/identification color combinations such as red/black, red/blue, and white/silver do not have adequate contrast.

D. TIMING & SCORING: All cars are required to use fully operational MyLaps/AMB TranX260 or X2 transponders. The driver is responsible for providing correct information to Timing & Scoring. Non-functioning transponders will likely result in the loss of times.

E. RENTAL TRANSPONDERS: Rental transponders are available through registration.

 

GENERAL INFORMATION

A. GATE HOURS: The gate will be open 24-hours from Friday May 5th at 3:00PM until Sunday MAY 7th at 6:00PM. Participants arriving after-hours will need to come to check-in to sign the SCCA waiver during check-in hours.  

B. WAIVERS: All persons entering NCM Motorsports Park (MSP) are required to sign appropriate MSP Release and Waiver of Liability and Indemnity Agreement Forms. THERE ARE NO EXCEPTIONS.

C. QUIET HOURS: Quiet hours for the entire facility are from 6:00 p.m. to 8:00 a.m. This includes all lodging and camping areas. NCMMSP does ask that all guests be considerate of others and not play loud music. Any music that is determined to be a nuisance by security must be turned down or off. No loud engines may be run before 8:00 a.m. or after 6:00 p.m.  Un-muffled engines are prohibited. 

D. CAMPING: Camping will be allowed during event evenings. Camping is forbidden in any of NCMMSP’s buildings or under the False Grid. Participants may rent an RV site for $ 75.00 per night, per site. Dry camping or tent camping is $30 per night. Campers will be issued a pass that shall be displayed at all times. Advanced reservations are strongly suggested. For RV Rental, please click here.  For Dry Camping (anyone staying on site), please click here.

E. COOKING AND CAMPFIRES: Fires must be contained in a portable and self-contained fire pit off the ground. Campers must bring their own firewood; use of NCMMSP Property as firewood is prohibited. Campfires/Ground fires are strictly prohibited. Individual cooking is allowed on a gas stove or on a grill in the paddock and at camp sites.

F. PADDOCK: Paddock space is available to all participants on a first-come, first-serve basis provided you do not block the main paddock roads, pit entrance, pit exit areas, concession, tower or other specially marked areas. The space immediately in front of the garage is reserved for the tow vehicle of the garage renter.  Guests and participants will be admitted to the paddock but not to the False Grid or Pits without proper licensing from the SCCA National Office.

G. SHOWERS: More information coming.

H. FUEL: NCMMSP has an exclusive relationship with Mobil and VP Racing Fuel. Participants may not bring more than 20 gallons of fuel in acceptable containers. Participants may not bring 55-gallon drums or other fuel containers on the NCMMSP Property unless they are empty and used at the Property for filling with fuel purchased at NCMMSP. Credits cards are the only form of payment accepted at the fuel pumps. NCMMSP will not enforce any restrictions against fuel grades we do not carry. The following fuel octanes are available for credit card purchase only: 87, 93,100, 110 leaded, and diesel. 110 leaded is ethanol-free (for off-road and racing applications only).

I. GARAGE RENTAL: Nine 17’ X 25’ garages are available to rent for $150.00/day.  No refueling of vehicles is permitted within the garage walls.  Reservations are highly recommended.  For reservations, please click here

NCMMSP requests that all Participants, Spectators and guests obey all posted “No Parking” signs; do not block gates, garage doors or roadways at any time. If the Skid Pad entrance road is blocked with cones, it is not available for public parking. NCMMSP reserves the right to ask any vehicle owner in violation to move their vehicle or it will be towed at the owner’s expense.

J. COMMUNICATIONS: Paddock announcements may be made via Text, PA system and/or by FM radio transmission. The FM frequency will be posted at Tech and announced during the driver’s meeting.

K. PETS: NCMMSP discourages bringing pets to the track. However, pets will be allowed if they are leashed and cleaned up behind. Otherwise, NCMMSP will locate the owner, and both will be asked to leave. Do not take leashed pets onto False Grid or pit areas. Pets are also not allowed in any of NCMMSP’s buildings or concession areas.

L. CHILDREN and MINORS: Children under 18 years of age must be closely supervised by a responsible adult.  A special Minor Waiver shall be completed for all minor Participants.  No children under 12 years of age or under 4’6” tall may participate in track activities.

M. WASTE FLUIDS: The use of the waste drums is mandatory for used oil, antifreeze, brake fluid, and other polluting material. Spillage will not be tolerated and may result in ejection from the facility. Environmental debris left behind may result in fines. All spills must be treated immediately on occurrence. Notify track management or event officials immediately of all spills. 

N. FIRE EXTINGUISHERS: Each competitor must have at least one (1) portable dry chemical fire extinguisher with a rating of at least 12BC available and in good working condition in the competitor’s pit and/or paddock area.

O. TRACK WALKS: When the track is “cold,” participants may walk the track. Bicycles may be taken on track with permission from General Manager or Track Operations Manager, and only when track is cold. 

P. ALCOHOLIC BEVERAGES: No consumption of alcoholic beverages is allowed until after the last timed session of the day is complete.

TRACK RULES

A. EVENTS CENTER: Access to the NCM Motorsports Park Holley Control Tower & Events Center area is available strictly for the exclusive use of its members and their guests. Access to this facility is restricted and NCMMSP reserves the right to restrict access and to charge appropriate access fees.

B. PAVILION: Parking is strictly prohibited in the Pavilion. Camping and Vehicle Maintenance are not allowed in the False Grid or Pavilion at any time.

C. PROPERTY DAMAGE: Anyone who causes damage to NCMMSP property, including equipment, buildings, vehicles, fences, safety systems, grass and landscaped areas will be held responsible for all costs relating to replacement or repair.

D. FENCES: Fences and areas behind spectator fences are off limits to the public. At no time is anyone authorized to climb a fence or bypass a gate.

E. FIREWORKS / FIREARMS: Fireworks, weapons or firearms of any kind are strictly prohibited anywhere on NCMMSP premises.

F. TRASH: Trash receptacles are readily available throughout the facility. These can be easily identified as they are wrapped in “checkered flag” patterned plastic. Do not place any petroleum products or waste fluids in trash containers, or leave behind such items as used tires, batteries, fuel barrels, etc.

G. SURFACES, BUILDINGS and FENCES: Do not make any holes in any asphalt surface. Tents and canopies must be held down by weights as no tent pegs of any kind are allowed.  Flat bocks or wood squares should be used to absorb weight beneath any equipment that may cause damage to the surface, such as trailer legs, jack stands, and kart stands. If you must jack a vehicle on asphalt, you must have metal or wood under the jack and jack stands. No unauthorized notices of any kind may be posted, taped, painted or written on any NCMMSP surface, building, facility, equipment or structure. Paddock notice boards will be provided for such notices, which shall include notices posted by participants offering equipment, vehicles, etc. for sale. Such notices will be removed at the end of each event.

H. TENTS/CANOPIES: Do not place any Tent or Canopy within 50 feet of any fence in a spectator area unless a specific spectator area has been roped off. In this case, canopies or “EZ-Ups” can be placed anywhere outside of the roped-off spectator viewing area.

I. REFUELING: Anyone refueling in the paddock must use a drip pan to catch spilled fuel. Any fuel spills on pit road must be immediately diluted with Cold Fire. Offenders will be held liable for all damages and may be ejected.

J. COMBUSTIBLE MATERIALS: All oxygen, acetylene, propane and other pressurized cylinders with combustible gas must be securely fastened to a carrier.

K. SMOKING: Smoking in any NCMMSP building is strictly forbidden. Please place all extinguished cigarettes in the receptacles provided. Smoking is not permitted inside the “hot” fence of the track or on pit lane.  Smoking is not permitted in the vicinity of any vehicle that is being fueled.

 

PADDOCK INFORMATION

A. ROADS: Vehicles may not be placed onto jack stands nor may they be serviced on the paddock roads, Fire Lanes in each Paddock must always remain clear, including extension cords. The off-road areas within NCMMSP are not authorized for use without prior written approval of NCMMSP.

B. STOP SIGNS: Paddock “STOP and LOOK” signs must be obeyed at all times. Fines will be levied against anyone who does not comply with these and other posted signs. All vehicles must stop at the gate house entry point and at any location where security personnel are posted.  Repeated failure to follow appropriate posted “STOP and LOOK” signs shall be considered grounds for removal of the driver and vehicle from the facility and the imposition of a ban of future access to the Facility.

C. SPEED LIMITS: Speed limit in the Paddock is 15 mph. Speed limit on access roads is 25 mph. Fines will be levied against anyone who is deemed to be driving or riding any vehicle in an unsafe manner or at a speed considered by NCMMSP to be in excess of the speed limit.  Repeated failure to follow appropriate posted speed limits shall be considered grounds for removal of the driver and vehicle from the Facility and the imposition of a ban of future access to the Facility.  

D. IMPAIRED DRIVING/RIDING: No vehicles shall be driven or ridden on any NCMMSP property by any person who is under the influence of alcohol or drugs. NCMMSP reserves the right to remove any person who is in violation of this rule from the Facility for the duration of the Event and to forbid such person’s attendance at future events.   

E. RIGHT of WAY: Non-racing vehicle will yield the right of way to any Race Vehicle at all times on NCMMSP property.

 

PADDOCK VEHICLES:

A. OPERATING HOURS: All off-road vehicles including bicycles, ATVs and golf carts may only be operated during daylight hours. Other than registered street vehicles coming or going from the facility, vehicles must be, “parked at dark.”

B. AGE LIMITS: No one under 16 years of age may operate a car or motorcycle anywhere on NCMMSP premises without NCMMSP’s prior written approval. In addition, anyone operating a car or motorcycle shall have a valid operator’s license and liability insurance, as required by Kentucky law. There may be special exceptions to this rule for licensed racers.

Children are strongly discouraged from riding bikes, roller blades, skates, skateboards and scooters in the Paddock during hot track hours. Children may be permitted to ride them at the end of the day if they do so safely. Children may ride them on the Skid Pad if it is not being used during the day.  

C. GOLF CARTS: If you require golf carts for your event, please contact Justin Carnes at (270) 777-4509 or justin@motorsportspark.org or Paula Sleeman, (270) 777-4507 or paula@motorsportspark.org for additional information and cost. 

D. OFF-ROAD VEHICLES: ATVs, golf carts and other off-road vehicles must have lights and mini-bikes must have a minimum seat height of 21 inches and must follow all guidelines below:

1. The vehicle shall be operated in compliance with the vehicle manufacturer’s operating instructions and/or industry standards, including those regarding riding/driving position and number of passengers.

2. The operator hereby assumes full responsibility for and assumes the risk of any bodily injury, death or property damage arising out of or related to the use of said vehicles, whether caused by the negligence of owner and/or their operators, NCMMSP, off-road vehicle operators or otherwise.

3. All operators of said vehicles shall be at least 16 years old, have a valid state-required driving license and carry adequate general liability insurance applicable to the operation of their off-road vehicles and that all operators shall provide such license, proof of insurance and other applicable credentials upon the request of a Racetrack or event official.

4. Hereby acknowledges that the use of motorized off-road vehicles is dangerous and involves the risk of serious injury and/or death and/or property damage.

5. Agrees that the off-road vehicle will be operated in a responsible manner and according to all additional NCMMSP regulations and instructions including, but not limited to, posted speed limits, hours of and allowed locations for operation.

6. Acknowledges and agrees that unsafe or improper operation of the off-road vehicles and/or any violation of regulations and instructions may, at the sole discretion of NCMMSP, result in penalties against the owner and/or operator including, but not limited to, immediate impoundment of the off-road vehicle, loss of track privileges for the day for a first offense, and for the season for the second offense.

7. NCMMSP reserves the right to charge a use fee for such vehicles.

 

OTHER INFORMATION

A. SHIPPING/DELEVERIES: The Shipping address for participants is:

Participant Name & Cell Phone Number c/o NCM Motorsports Park
505 Grimes Road Bowling Green, KY  42101

B. TRAILER DROPS: On the day prior to the Event, trailer drops MAY be provided as a courtesy, at NCMMSP’s discretion. Participants will not be admitted if they arrive early.  To request early arrival or trailer drop, contact Matt Busby at (270) 467- 8802, matt@motorsportspark.org or Justin Carnes at (270) 777-4509, justin@motorsportspark.org.  

C. DRONES: The use of drones is STRICTLY PROHIBITED unless use is authorized and prearranged by the event coordinator with authorized MSP Track Personnel prior to the start of the event.  If permitted by MSP, any drone operation must comply fully with all applicable local, state and federal laws and regulations.

D. VENDORS: Any Vendors should contact Matt Busby at (270) 467- 8802, matt@motorsportspark.org or Justin Carnes at (270) 777-4509, justin@motorsportspark.org.

E. EMERGENCY CONTACTS: Security can be reached at the following numbers: (270) 467-8802, (270) 777-4509, (504) 432-7729, or (270) 246-2943.  In case of emergency, 911 should be called first.

 

NCMMSP reserves the right to ask any person(s) that refuses to honor these policies to leave NCMMSP property.

Coming soon!!

Hagerty On-track Insurance:
You CAN get Hagerty on track insurance for your vehicle for this event. To get information and a quote, go to https://www.hagerty.com/insurance/track-day-insurance

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A. REGISTRATION: Online Registration is preferred, but drivers without the ability to enter online may request a call-in registration by e-mailing the address below or may request a paper entry form and mail it with their entry fees to the SCCA National Office:

Experiential Programs
6620 SE Dwight Street
Topeka, KS 66619
timetrials@scca.com

1-800-770-2055

Do not mail entries by any method that requires a signature upon delivery.

B. PAYMENTS, WITHDRAWALS & REFUNDS: Credit card payment is required for online registration. A full refund will be given for cancellations made 2 weeks before the event start date. A $100 cancellation fee will be charged for cancellations made within 2 weeks of event start date. Any questions please reach out to the Time Trials team at timetrials@scca.com.

 



More Questions? Ask Us!

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