ORGANIZERS - Time Trials Event Guidelines

SCCA TIME TRIALS EVENT GUIDELINES

1. Principal Officials and Required Duties

The principal officials, who officiate the event, may include the following:

Event Lead   Safety Steward  Competition Director
Ambassador Technical Chief Timing Chief
Driver Coach Novice Coach Grid Marshall
Track Director Flag Chief Corner Marshall
Paddock Marshall Coordinator of Camaraderie Sound Measurement
Social Media Coordinator Starter Worker Chief

The following positions are required duties at an SCCA Time Trials Event.

1.2.1. Event Lead (formerly Event Chair)

1.2.2. Safety Steward         

1.2.3. Competition Director (formerly Chief Steward)

1.2.4. Track Control

1.2.5. Ambassador (formerly Registrar)

1.2.6. Technical Chief

1.2.7. Timing Chief

1.2.8. Worker Chief

1.2.9. Driver Coach

1.2.10. Novice Coach (if there are Novice Drivers)

1.2.11. Marshalls (Grid or Corner)

These at-track duties require an SCCA Time Trials License:

1.3.1. Event Lead

1.3.2. Safety Steward

1.3.3. Competition Director

1.3.4. Technical Chief (when Safety Level 2 or 3 is required)

1.3.5. Driver Coach

1.3.6. Novice Coach (must have Driver Coach Specialist License)

These officials may have assistants or co-positions to whom any of their duties may be delegated or shared.

1.4.1. Assistants do not need to have SCCA Time Trials Licenses for assisted positions.

1.4.2. Directors, Chiefs and Coaches are responsible for conduct of assistants.

Officials may perform multiple duties at an event.

1.5.1. Restrictions on Multiple Duties
An official shall observe the track during on-track sessions at all times. If a position necessitates focus on something other than the track (e.g., Novice Coach while other groups are on track), there shall be another or others to perform those duties.

Note: It is possible that one person could be Event, Safety and Competition Director, along with Driver Coach, with another person acting as Novice Coach (each of them sharing Ambassador and Technical Chief duties that would happen pre-event) with one other as Timing Chief. Track-sourced workers could perform as Track Director (Control), Flag Chief, Grid Marshalls and Corner Marshalls. Considering the Timing Chief could be outsourced as well, an SCCA Time Trials event may only require two SCCA members as SCCA-licensed officials.

1.6.1. Emergency Services – Medical and Fire Safety

A. The dispatching of emergency vehicles on the track should be authorized by the Competition Director. Dispatching procedures should be agreed on in advance by the Competition Director, Safety Steward and emergency response personnel.

B. The Medical Crew (crew staffing the on-site ambulance) should establish a primary route to the primary and secondary hospital prior to an event. The Event Organizer should confirm the availability of hospital staff and facilities.

C. All emergency vehicles shall be equipped and staffed at all times while entrant cars are on course.

D. The event shall be suspended if the basic life support unit or medical personnel are no longer on the premises or are unable to perform their assigned duties.

2. At-Event Paperwork and Documents

All participants (entrants, drivers, crew, workers and guests receiving hot passes) shall sign the SCCA Participants Agreement (Waiver of Liability) prior to receiving credentials (passes). Holders of an SCCA Annual Waiver may be exempt from this requirement.

Course maps should be available to all students, Coaches, and Officials, and should be marked to indicate:

A. Passing zones.

B. Speed-limited areas (if applicable).

C. Any cones or temporary barriers.

D. Pit location along with pit in and out.

E. Flag and observation stations.

3. Meetings, Groups and Coaching

A Drivers’ Meeting is highly recommended and may be separated by driver groups. These meetings should be given by the Event Lead or, if separated, by the group’s Driver Coach and should include the following:

A. A welcome and thank-you statement.

B. A reminder that even though it is a competition, drivers should work together to enable everyone to perform his or her best.

C. A review—before any track time commences—of any flags or other communication signals which have event-specific procedures.

D. Group-specific passing rules.

E. A description of any cars in which drivers are using alternate point-by methods (in-car or blinker).

F. Track or facility-specific issues of which drivers need to be aware.

G. A period for questions.

Group assignments should be done by experience, followed by class. It is not recommended that groupings allow substantial gaps in experience in the same group.

3.2.1. Assignments for students should be at the discretion of the Event Lead and/or Ambassador but are subject to adjustment during the event as needed for safety, event flow and customer service.

3.2.2 Factors that should be used for the group assignments are documented previous driving experience, demonstrated driving ability/skills, track presence/awareness, overall attitude, etc.

All drivers, regardless of experience level, should have a coach available for feedback and questions.

3.3.1. The following should apply to coaches and coaching practices:

A. All coaches should be SCCA members.

B. The Chief Driving Coach shall hold a Time Trials Driving Instructor Official License or higher.

C. The Chief Driving Coach, Event Lead and Competition Director should be a part of any decision to re-assign driver group.

D. If there is in-car coaching, the Chief Driving Coach or Novice Coach should not be assigned students so that he or she may oversee the event as a whole.

E. Novice Coaching Requirements and Practices:

1. The Novice Coach must have a Driver Coach License grade of Specialist.

2. Novices shall have classroom session(s) explaining the Rules of the Track and any format-specific procedures, at a minimum. 

a. The classroom does not need to be in an actual classroom but may take place in a designated gathering area.

b. It is strongly suggested the Novice Coach have flags on hand to demonstrate the use of to Novice Drivers. 

c. Novice Drivers shall have communication with instructors at regular intervals—either though individual or subset coaches, or by way of debriefs with the Novice Coach. 

i.It is strongly suggested the regular intervals be in the form of post-session debriefs, before the Novice Drivers go back on track.

d. Coaching should include best methods for coaching how to drive faster while remaining in control of the vehicle and minimizing risk.

3. Novices shall not be on track without being observed by the Novice Coach or designated assistants.

4. Coaching may be done from a central location, from posts around the course or from inside the car.

a. In-car coaching may not be utilized during scored sessions.

3.3.2. Driver Evaluation
Coaches should note any exceptional situations (good or bad) on the participant log or event entries audit sheet of the applicable driver. These situations may include but are not limited to: well executed maneuvers, good or bad on-track decisions, spins or “offs,” any mechanical issues, Rules violations, etc.

4. Vehicle and On-Track Safety

4.1.1. Although there are minimum requirements in these rules, regions are free to require increased safety minimums for specific events, tracks or formats if they feel it necessary.

A. In these cases, individual safety items must meet the minimums set out in these Rules (i.e., Regions may not require a roll bar which is below the specs of a roll bar defined by the Rules).

4.2.1. Flags

A. Mandatory Flags
Officials are only required to use Yellow, Black and Checkered Flags. At events where passing is allowed, the Blue Flag is also mandatory. It shall be marked in the Supplementary Regulations or explained in the drivers' meetings if the minimal flag set will be used.

1. If the event officials choose to run the minimal flag set, the following multiple-use flag meanings apply:

a. Yellow Flag: Shall be used for Yellow, White and Debris conditions.

b. Black Flag: Shall be used for Black- and Mechanical-Flag situations. The Black Flag may also be used in place of a Red Flag to bring all vehicles to pit lane in an emergency situation.

B. Lights Instead of Flags
Supplemental Regulations will state where on the course and for what purpose lights, if any, will be used.