A Sanction is the documentary authority, granted by SCCA, to organize and hold a Time Trials Event. An SCCA sanctioned event may be organized by the SCCA or an SCCA Region or Regions. All events sanctioned by the SCCA shall be insured for Event Liability and Participant Accident coverage, and [DF1] once the following items are chosen or produced and then submitted to the National Office, the sanction will be processed, Once a sanction is approved, a the sanction number will be issued, and an event insurance certificate will be automatically requested and sent to the sanction requestor.

If your region is sanctioning a Time Trials event as part of your Road Race weekend, you may send all documents to your Executive Steward as you normally would, but sanction approval of a Time Trials event is dependent on requires National Office approval.

1.3.1. Applying for an SCCA Sanction. All applications must be submitted with the following materials:

A.       Completion of the online Event Sanction Process in the Member Account Portal (MAP).

B.       Event Title/Description

C.      Location

D.      Event Information - Supplemental Regulations

E.        Event Schedule

F.        Officials

G.      Entry Form (if paper registration is permitted)

H.      Link to Online Event Page

 

1.3.1. Event sanction requests are submitted online via the Member Account Portal (MAP) at my.scca.com.

A. An event page with basic information about the event including where to find registration when it opens is strongly encouraged, but Sanction should be issued before Event Registration is opened.

1.3.2. The online sanction request for a Time Trials event must include the following before sanction number will be issued and event insurance certificate requested:[DF2] 

A. Title/Description
Events Must have a Title/Description/Type. (E.g., "Eastwestern Region Time Trials Points Event 4.")

B. Location/Facility
Events must be run at tracks and/or configurations which are approved by the SCCA and reviews shall be up to date.[DF3] 

C. Event Information/Supplemental Regulations
The Event Information – frequently called “Supplemental Regulations” may be submitted as a pdf document in the “Event Documents” section or as a valid link in the “Notes for Sanction Department”. Supplemental Regulations must include key information found below in Event Essentials Section 2.1.

D. Event Schedule
A copy of the Event Schedule must be included in the Supplemental Regulations/Event Information or included in the online sanction request as a separate document submitted as a pdf document in the “Event Documents” section or as a valid link in the “Notes for Sanction Department”. Event Schedule must include information found below in Event Essentials Section 2.4.

E. Officials
The Required Officials should be filled and able to be listed.

F. Entry Form
While not required to be shown for sanctioning to be approved, because we understand digital entry forms are difficult to share before registration is opened, Entry Forms are required and must include the information listed in Event Essentials 2.2.

1.3.32. Changes
No changes should be made to the Event Information/Supplemental Regulations, except for the schedule, event officials and/or class groupings after the beginning of the period for receiving entries unless for safety reasons or forces beyond the control of organizers. All schedule changes should be approved by the highest-ranking official at the event.

1.3.43. Separate Documents
If the collection of Event Information/Supplementalry Regulations, including the Schedule and Entry Form are divided into different documents printed on paper or as individual digital PDFs (as opposed to a single event page with the schedule leading to an Online Entry form) the sanction number, organizing SCCA department or region, event name, location date of the event and the phrase “this event is held under the SCCA Time Trials Rules" must be included on each document.